Special General Meeting Notice

Learning Environments Australasia members are invited to take part in an important moment for the organisation, with the upcoming Special General Meeting No. 17 on Thursday 14 May 2026 providing an opportunity to hear directly from leadership and contribute to a key decision that will help shape our future.

Taking place in person, this Special General Meeting will bring members together to hear updates from Chair Ros Marsland, Treasurer Felicity Lewis, International Director Deb O’Riley, and a global perspective from Tim McClure, Chair of the Association for Learning Environments.

Alongside these updates, the meeting will consider a special item of business - a proposed resolution to revoke the current Constitution in full and adopt a new Constitution. This is a meaningful step in ensuring our governance framework continues to support the evolving needs of our community and the sector we serve.

This Special General Meeting No.17 will consider two special items of business:

1. NEW CONSTITUTION

• A resolution will be proposed to revoke the current Constitution in full and adopt a new Constitution.
• This is a meaningful step in ensuring our governance framework continues to support the evolving needs of our community and the sector we serve.

2. DIRECTOR TERM EXTENSION

• Members will be asked to vote on a one (1) year extension to the current terms of the Secretary and Treasurer positions to support continuity and stability within the Executive. 
• Noting that without this amendment, four (4) Executive roles would become vacant for election in 2026, and every four years subsequent, creating an unusually high level of simultaneous turnover.

CONSTITUTION CHANGES

The changes in the Constitution have been drafted and include:

1. Clause 4.5(c), Clause 4.5(d), Clause 4.7(a), Clause 4.7(d), Clause 8.3(c), Clause 8.5(c), Clause 8.6, Clause 8.6(b), Clause 9.1(a), Clause 12.1, Clause 12.1(a), Clause 12.1(a)(i), Clause 12.2(b), Clause 14.3(c), Clause 16.4(b)
   1. name change from Secretary to Strategic Governance Director
   2. this is a name change throughout the constitution. All existing duties of the Secretary will be the duties of the Strategic Governance Director
      
2. Clause 8.2(a) addition
   1. addition of 8.2(a)(i) "the person is a Member"
      
3. Clause 8.2(c) - removal
   1. removal of this clause, as all Directors to be LEA members
      
4. Clause 8.6b - amend
   1. change from three years to four years
      
5. Clause 8.6(a)(iii) - amend
   1. change from third to fourth year
      
6. Clause 8.7(a) - addition
   1. addition of 8.7(a) 'cease to be a Member.'
      
7. Clause 12.2(a) addition
   1. addition of 'The Treasurer is the secretary of the Company for the
      purposes of the Act.'
      
8. Clause 12.4 - remove

VOTING

All members are entitled to attend and vote at the meeting. Voting will be conducted in person only, and no online voting during the meeting is available.

PROXY VOTING

Members who are unable to attend in person may appoint a proxy to attend and vote on their behalf. Proxies must attend the meeting in person for the vote to be valid. 

Proxy forms must be submitted online before 4:00pm AEST (VIC) on Tuesday 12 May 2026 and can no longer be accepted on the day of voting. Note any member can only hold a maximum of two proxy votes. Please plan ahead to ensure your proxy vote can be counted. 

QUESTIONS?

For any questions about the Constitution changes, Director term extension, proxy voting, or the meeting please reach out to the LEA team.